Printing of palm tran rider's guide books, purchase/delivery

Palm Beach County's Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) on December 1, 2022, for the printing, purchase, and delivery of 25,000 Palm Tran Rider's Guide Books on a one-time basis. The procurement seeks qualified printing vendors capable of producing comprehensive rider guides that serve as informational materials for public transit users throughout the Palm Beach County transit system. The deliverables must meet specific technical requirements including defined page counts, dimensions, color specifications, and binding durability standards to withstand regular public handling. Successful quoters must demonstrate minimum qualifications including three references from similar work performed within the past three years and three comparable color samples demonstrating quality standards. The RFQ submission deadline was December 9, 2022, at 4:00 p.m. Palm Beach County time, with faxed or emailed responses acceptable. All production work must commence within three business days of pre-production proof approval and be completed within ten business days of starting work, with delivery required to 3201 Electronics Way, West Palm Beach, Florida 33407, on an F.O.B. destination basis. Unit pricing must be submitted for all 25,000 guide books, with all costs including supervision, labor, equipment, materials, tools, machinery, transportation, shipping, delivery, and surcharges incorporated into the quoted price.

This procurement includes preference considerations for Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) vendors, which may receive preference if their quotation is within ten percent of the lowest responsive bid. Additionally, local preference of five percent may be applied to quoters with permanent places of business in Palm Beach County, provided they submit a valid Business Tax Receipt and completed Certification of Business Location form with their response. No subcontracting is permitted; all printing and production must be performed by the successful quoter. Payment is contingent upon the County's satisfaction and acceptance of delivered items. No incumbent vendors or existing infrastructure integration requirements were identified in the solicitation. The specific award value or budget range for this one-time contract was not disclosed in the available documentation.