Printing of palm tran rider's guide books, purchase & deliver

Palm Beach County Board of County Commissioners issued Request for Quotation (RFQ) #071621-319/ZG for the printing and delivery of 30,000 copies of Palm Tran Rider's Guide Books on a one-time basis. The guide books serve as informational materials distributed to Palm Tran passengers to communicate route information and transportation services. The deliverables include 136 black and white interior pages with four-color covers, a six-page gatefold map insert, saddle-stitched binding, and final dimensions of 6.25 inches by 10.5 inches, with books packaged in bundles of thirty per pallet. The successful quoter must begin work within three business days after approval of pre-production proof and complete production within ten business days thereafter. Quotations were due on August 12, 2021 at 4:00 p.m. local time via fax or email to the Palm Beach County Purchasing Department. Quoters were required to provide three comparable color samples and a minimum of three professional references demonstrating similar printing services provided within the past three years. Pricing was to be offered as a firm, fixed unit price per book with all costs including labor, materials, equipment, transportation, delivery, and freight included in the quoted amount, and no subcontracting of the production process was permitted.

Award was to be made on an all-or-none basis to the lowest responsive and responsible quoter, subject to Small/Minority/Women-Owned Business Enterprise (S/M/WBE) set-aside provisions and Palm Beach County Local Preference Ordinance provisions, with a five percent local preference discount applying to quoters with a permanent place of business in Palm Beach County or the Glades. No incumbent vendors or current contractors were identified in the procurement documents. The delivery location (F.O.B. destination) is 3201 Electronics Way, West Palm Beach, Florida 33407, with the quoter retaining title and responsibility for all transportation costs and risk in transit. Payment will be rendered only upon the County's acceptance of delivered items. No specific budget range or award value was provided in the procurement documents; pricing was to be competitively determined through the quotation process.