Printing of palm tran rider's guide books, purchase & deliver

Palm Beach County's Purchasing Department issued Request for Quotation (RFQ) #030722-136/ZG on March 15, 2022, for the printing and delivery of Palm Tran Rider's Guide Books on a one-time basis. The procurement seeks quotations from qualified printing vendors to produce 20,000 printed guidebooks for Palm Tran, the Mass Transportation Department serving the Palm Beach County transit system, which accommodates over 10 million passengers annually. The deliverables must include 136 black and white interior text pages with a four-color cover, trimmed to 6.25" width by 10.5" height with stitch and trim binding, and a six-page single gatefold map insert bound in the center. The books must be palletized with 150 bundles per pallet and shrink-wrapped with metal ties, with delivery required to 100 N. Congress Avenue, Delray Beach, FL 33445. The successful quoter must begin work no later than three business days after approval of pre-production proof and complete the job within ten business days of starting work. Pricing must be submitted as a single, fixed unit price per book with all costs including supervision, labor, equipment, materials, transportation, delivery, freight, shipping, and handling fees included. The submission deadline was April 5, 2022, at 4:00 p.m. Palm Beach County local time, with award made to the lowest responsive and responsible quoter on an all-or-none basis.

The RFQ specifies that all printing and production must be performed by the successful quoter with no subcontracting allowed, ensuring full responsibility for quality and timeline compliance. Small/Minority/Women Business Enterprise (S/M/WBE) provisions and local preference ordinances apply, with qualified local business quotes eligible for a five percent reduction in evaluation. No incumbent vendors or current contractors were identified in the solicitation documents. While no specific award value or budget range was published in the RFQ, the competitive pricing structure and all-or-none award basis suggest cost efficiency was the primary evaluation criterion. Palm Beach County retains the right to purchase additional quantities within twelve months of award at the quoted price and terms, providing potential for expanded work if the initial delivery meets requirements.