Printing & Installation Services of Recruitment Banner at Main HQ

The City of Austin Purchasing Office issued Invitation for Quotation (IFQ) 8700 JG1036 for printing and installation services of a recruitment banner at Austin Police Department Headquarters located at 715 E. 8th Street, Austin, Texas 78701. The procurement seeks quotations for the production and installation of one mesh vinyl banner measuring 40 feet in height by 69 feet in width, featuring reinforced hems with grommets positioned at corners and every 18 inches along all sides. Deliverables include banner production to be completed within five days of purchase order receipt, installation services during the week of March 16, 2026, and all associated permit acquisition for sidewalk, lane, and road closures necessitated by installation activities. The awarded vendor must provide all equipment, tools, and labor required for installation, with the City supplying digital artwork and approving submitted proofs prior to production. Minimum qualifications require offerors to demonstrate at least three years of experience in similar banner production and installation work, supported by three related references. All pricing must be submitted on an FOB Destination basis with freight charges included in unit prices and excluding applicable taxes, as the City is exempt from federal excise and state sales tax. Quotations must be submitted by March 5, 2026 at 1:00 PM via email to Jerome.Guerrero@AustinTexas.gov, with award made to the lowest responsive offer meeting minimum qualifications.

No specific set-aside designations, minority or disadvantaged enterprise restrictions, or incumbent vendor information is noted in this solicitation, indicating the procurement is open to all qualified offerors meeting the stated experience requirements. The price sheet contains three line items for bidding: banner production, installation services including permit costs, and any other applicable charges, with offerors required to provide itemized documentation for additional charges and ensure all pricing is all-inclusive of fees, setup, administrative costs, overhead, and transportation to the Austin area. The solicitation does not reference any existing infrastructure or technology requiring integration, nor does it specify a budget range or award value, allowing offerors to propose competitive pricing based on their cost structures. Compliance requirements include provision of appropriate insurance coverage, non-discrimination certifications, wage theft ordinance compliance, and equal employment opportunity provisions as mandated by the City of Austin. Payment will be made within thirty days of invoice receipt, contingent upon proper documentation and satisfactory delivery and installation of the recruitment banner.