Printing 2 different Fire Labels for the Department of Safety and Professional Services

The State of Wisconsin's Department of Safety and Professional Services is soliciting bids for a specialized printing contract to produce two distinct fire safety labels: 5,000 SBD-8221 Fire Door labels and 5,000 SBD-9144 Warning labels. Each label must measure 4" x 3", be printed in PMS 186 Red with UV coating on permanent pressure-sensitive white polyethylene vinyl stock (.005" thickness), and feature round corners with waste removed. The vendor is required to create the artwork based on scans of current labels, as no electronic artwork will be provided. Bids were due on August 4, 2017, by 2:00 PM Central Time, with delivery required by August 23, 2017, to the Department of Safety and Professional Services in Madison, Wisconsin. Proofs were required by August 15, 2017, with Mid-Level or Contract Color Proof options. The contract will be awarded to the lowest responsive and responsible bidder, with evaluation criteria including previous performance, available equipment, production and technical personnel, work experience, plant location, proof delivery capability, and communication ease.

The procurement documents do not indicate specific set-aside designations or restrictions for disadvantaged enterprises. From the previous bid abstract, Cenveo of Omaha, Nebraska was the incumbent vendor for a similar contract in 2015, having been awarded a contract for $1,028.70, which was the lowest of seven submitted bids. The State requires that materials be manufactured in whole or in substantial part within the United States when substantially equal factors are present. Overruns are limited to 3 percent on quantities up to 10,000 units, with the contractor paid for actual quantities delivered within tolerance. Payment terms are net 30 days, and all printing work must be performed within the awarded bidder's plant, with only department-approved special finishing functions permitted to be subcontracted. The contractor must also provide electronic PDF files in both print-quality and web-quality formats and preserve working electronic files for two years from delivery. While specific budget ranges were not detailed, the previous contract's value provides a rough benchmark for potential contract worth.