Printer/cutter-equipment and software Roland or approved equal

Rockland County's Department of General Services Purchasing Division is seeking bids for a comprehensive printer/cutter equipment procurement through RFB-RC-2025-135. The solicitation specifically requests one Roland True VIS VG3-540 (54-inch) large-format inkjet printer/cutter or equivalent, including four-color CMYK inks, starter consumables, and spare parts. Complementary equipment includes a GFP 255C 55-inch cold roll laminator, an HSRA-48 Hand Squeeze Roll Applicator, and a Flexi Design Software annual subscription with MUTCD plug-in. The procurement requires a one-year on-site factory warranty and comprehensive training, with installation to be performed at 26 Scotland Hill Road in Chestnut Ridge, NY. Bids are due by 3:00 PM on December 4, 2025, with electronic submission encouraged through the County's BidNet Submission Portal. Evaluation criteria will focus on responsiveness, vendor qualifications, and lowest pricing, with the county reserving the right to award on an item-by-item or total basis. Vendors must submit detailed documentation, including an ACORD Certificate of Liability Insurance, Workers' Compensation documentation, and a completed bid form.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. Bidders must complete several mandatory forms demonstrating operational readiness, including a Certificate of Equipment, Certificate of Experience, and Statement of Disclosures. These documents require vendors to provide detailed information about their business history, equipment capabilities, and compliance with various legal and ethical standards. While no specific incumbent vendor was identified, the procurement emphasizes that all equipment must be new, latest production models, and OEM factory-configured. The bid documents do not specify a precise budget range, but vendors are required to provide itemized pricing for equipment, installation, training, and associated services. Additional qualification requirements include providing comprehensive insurance documentation, completing an Affirmative Action Plan Certification, and demonstrating compliance with state procurement policies including the Iran Divestment Act and political contribution disclosures.