Print shop paper RE-bid

The Town of Manchester, located in Hartford County, Connecticut, is conducting a competitive bid (ITB #25/26-25) for a print shop paper procurement to support approximately thirty-five town departments. The solicitation seeks various paper types and brands, including Nekoosa NCR, Navigator, Wausau, Neenah, and Roland HiTech papers in multiple sizes and weights. Bidders must provide a Distributor's Price Book with column pricing or discount structures, with strict delivery requirements mandating inside delivery to the Town Hall Print Shop within three business days of order receipt. The bid was released on October 10, 2025, with a question submission deadline of October 15, 2025, and a final bid response deadline of October 21, 2025, at 11:00 am. Bidders must provide references from similar municipal contracts and are explicitly prohibited from being paper brokers. The contract term spans from the award date through December 31, 2026, with potential annual extensions for up to six additional one-year periods.

The procurement appears open to all qualified vendors meeting the specified requirements, with no explicit set-aside designations for disadvantaged enterprises mentioned in the documentation. Pricing must remain firm during the original contract term, with any manufacturer price decreases required to be immediately passed through to the Town. While a specific budget range is not detailed, the Town reserves the right to order paper based on the Print Shop Supervisor's assessment of the best fit for each print job, not solely on lowest price. The Town will not accept additional charges for packaging materials, pallets, or energy surcharges. Vendors must demonstrate the capability to consistently meet delivery timelines and provide high-quality paper suitable for municipal printing needs across various departments. The procurement also includes prevailing wage documentation, suggesting potential labor compliance requirements for the contract.