Print and Digital Services - Missouri Conservationist Magazine and Xplor Supp

The State of Missouri Office of Administration, Division of Purchasing is requesting proposals for print and digital services for the Missouri Conservationist Magazine and Xplor Supplement on behalf of the Missouri Department of Conservation, with proposals due August 14, 2026 at 2:00 p.m. Central Time. The awardee must operate an in-plant printing facility capable of simultaneous production and meet specific technical capabilities — the central qualification filter.

The scope encompasses printing, binding, addressing, packaging, and mailing twelve monthly issues of the Missouri Conservationist Magazine (32 pages plus cover) at a base quantity of 450,000 copies per issue, and six annual issues of the Xplor Supplement (20 pages plus cover) at a base quantity of 300,000 copies per issue. Production must use web printing, soybean-based heat-set ink, 4-color production at 175-line screen technology, and double saddle-stitching. The state supplies paper on an as-needed basis (50-pound coated web for text pages and 100-pound coated web for covers). The contractor must also deliver a digital solution including interactive PDF conversion, iOS/iPadOS and Android mobile applications with offline reading capability, archiving functionality, and usage analytics reporting with two years of data storage. Minimum experience requirement is five years in print and digital services.

The contract term is one year from the effective date with three optional one-year renewal periods. Pricing shall be firm and fixed with no additional costs for taxes, shipping, or insurance borne by the state. Liquidated damages apply at $200 per day for late delivery or mailing and up to 10 percent of total invoiced amount for quality deficiencies. Payment is due 30 calendar days upon receipt of valid invoices after delivery and acceptance. The current incumbent operates under bid number RFPS30034902300757 (contract number CS230757002). Bidders must be registered in MissouriBUYS with "Approved" status in WebProcure/Proactis and "Spend Authorized" status in MOVERS, maintain adequate liability insurance with the State of Missouri named as additional insured, comply with E-Verify work authorization, and submit samples of previous printing jobs and labeled paper samples by the proposal opening date. All proposals and pricing must remain valid for 90 calendar days from proposal opening.