Preventive Maintenance of Toshiba VFDs (Bid Discount)

The City of Tampa's Wastewater Department is seeking preventive maintenance services for Toshiba Variable Frequency Drives (VFDs), specifically targeting the T300MVi VFD system at the Sulphur Springs wastewater plant. The procurement, identified as Bid No. 25-P-00141, requires a technician who is factory trained by Toshiba and capable of performing comprehensive maintenance on these critical infrastructure components. The maintenance scope includes monitoring VFD operating conditions, verifying contactor integrity, visual inspections, checking heat-generating components, cleaning units, verifying connection points, inspecting circuit boards, performing functional tests, and troubleshooting specific issues. The bid includes two primary line items: a lump sum for preventive maintenance according to technical specifications and a separate lump sum for troubleshooting and quoting replacement parts for a specific pump #2 VFD experiencing a recurring "[LF_] Field Current Lost" fault. The bid is scheduled to be opened at 2:00 pm on Tuesday, March 18, 2025, with all submittals to be uploaded electronically through the OpenGov eProcurement Portal.

The City of Tampa has established specific provisions for minority and small business participation, offering a bid discount of up to 5% for City-certified Small Local Business Enterprises (SLBEs) or Women/Minority Business Enterprises (WMBEs) with an "Underutilized" designation. The estimated contract value is $40,000, with a preference for bids from Black-Owned, Asian-Owned, and Native American-Owned firms. Bidders must provide proof of factory certification and comply with various municipal requirements, including submitting multiple forms such as MBD forms, an affidavit, and documentation addressing potential conflicts of interest. The solicitation indicates a traditional procurement approach that did not meet narrowly tailored requirement parameters. A certified contact list includes Aviman Management, LLC, a certified Minority Business Enterprise (MBE) owned by an African American business owner located in Tampa, Florida. Bidders must also adhere to the City's Equal Business Opportunity provisions, which include specific documentation and reporting requirements to ensure transparency and promote diversity in municipal contracting.