Preventive Maintenance of HVAC, Boiler & Water Treatment Systems & Ancillary Equipment at the Peekskill Clinic
Closed State & local contract opportunity Posted
- Solicitation number
- 2139088
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Andrew Alliger andrew.alliger@omh.ny.gov (518) 549-5272
- Nate Wise nate.wise@omh.ny.gov (518) 473-2258
Updated .
About this opportunity
The New York State Office of Mental Health and Rockland Psychiatric Center are soliciting bids for preventive maintenance of HVAC, boiler, water treatment systems, and ancillary equipment at the Peekskill Clinic (1040 Main Street, Peekskill, NY 10566) under IFB C203190, with bids due October 28, 2026 at 3:00 PM EST and a mandatory site visit on October 6, 2026 at 9:00 AM EST.
MWBE participation goals are set at 16% for Minority Business Enterprises and 14% for Women Business Enterprises; Service Disabled Veteran Owned Business participation goal is 6%. New York State Department of Labor Prevailing Wage Rates apply (Prevailing Rate Case 2026026586).
The scope encompasses quarterly, semi-annual, and annual preventive maintenance tasks for Air Handling Units, heating and cooling units with direct expansion cooling coils, air-cooled condensing units, packaged terminal air conditioning units, split system air conditioning systems, reheat coils, fan coil units, unit ventilators, belt-driven and direct-driven fans, domestic water heaters, pumps, boilers, chemical test kits, and water treatment systems. Detailed maintenance tasks, equipment list, and schedule matrix are specified in Appendix D of the Contract Boilerplate. All unit costs must be completed on the provided Bid Quote Sheet or the bid may be disqualified.
The contract runs five years from December 1, 2026 through November 30, 2031 with no renewal options. Pricing is fixed for the entire term with no escalation allowed. Preventive maintenance services are billed monthly at a fixed yearly cost; time and material repairs are billed separately at hourly labor rates with a 10 percent material markup. The annual material allowance is fixed at $10,000 (totaling $50,000 over five years). No reimbursement is provided for travel time, travel expenses, mileage, or fuel costs. Contractors must comply with electronic payment through the New York State Office of State Comptroller's eSupplier system and submit certified payrolls with every invoice.
Site visit registration closes October 5, 2026 at 3:00 PM ET using Attachment B of the IFB. Questions are due October 14, 2026 at 3:00 PM EST; answers will be posted by October 21, 2026.
Opportunity text
The NYS Office of Mental Health and Rockland Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of HVAC, Boiler & Water Treatment Systems & Ancillary Equipment at the Peekskill Clinic located at 1040 Main Street, Peekskill, NY 10566 The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Tuesday, October 6, 2026, at 9:00 AM EST. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than October 5, 2026, by 3:00 PM ET. Questions from bidders attending the site visit are to be submitted by Wednesday, October 14, by 3:00 PM EST per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, on or by October 21, 2026. Bids are due no later than 3:00 PM EST on Wednesday, October 28, 2026, by 3:00 PM ET. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at: MBE - 16%; WBE - 14%. Service Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6% New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Johnson Controls, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 14.00%
Files
| File | Type | Posted |
|---|---|---|
| Rockland PC (Peekskill) - HVAC #C203190 Bid Quote Sheet.xlsx | XLSX spreadsheet | |
| C203190 - BP Final 9.15.26.pdf | ||
| C203190 - IFB Final 9.15.26.pdf |
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