Preventive Maintenance of Generator & Ancillary Equipment
Open State & local contract opportunity Posted
- Solicitation number
- 2139855
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Nate Wise nate.wise@omh.ny.gov (518) 473-2258
- Andrew Alliger andrew.alliger@omh.ny.gov (518) 549-5272
Updated .
About this opportunity
The New York State Office of Mental Health is requesting bids for preventive maintenance of generator and ancillary equipment at Central New York Psychiatric Center (9005 Old River Road, Marcy, NY) under IFB OMH01-C203196-3650270, with bids due November 23, 2026 at 3:00 PM EST and a mandatory site visit on October 22, 2026 at 9:00 AM EST. MWBE participation goals are set at 30% overall (16% MBE, 14% WBE), and SDVOB participation goals are 6%.
The scope covers preventive maintenance of six generators—two Cummins 2,120 kW units (GEN-1 and GEN-2), one Cummins 400 kW (G-39), one Cummins 300 kW (G-80), one Kohler 750 kW (G-41), and one Kohler 250 kW fire pump unit (G-82)—plus ancillary equipment. Services include minor and major preventive maintenance, supplemental annual compliance tests, load bank testing, periodic engine and coolant system maintenance, and thirty-six-month four-hour tests, all scheduled per the equipment-specific matrix in the program work plan (Appendix D). Technicians must be thoroughly trained, certified, and experienced in NFPA 110 compliance. All work is performed on-site with no travel time or expense reimbursement; emergency response within two hours of facility request is required. New York State Department of Labor prevailing wage rates apply, and OSHA 10 safety training certification is mandatory for all employees.
The contract term is five years (February 1, 2027 through January 31, 2032) with pricing fixed and no escalation allowed. Bidders must quote unit costs for each maintenance task across all five years and provide time-and-material rates for non-warranty repairs, plus a fixed $20,000 annual material allowance. Bidders must be in business for at least three years in the required service type; tied bids are resolved in favor of the bidder with the most years in business. Site visit registration and Notice of Intent to Bid are due October 21, 2026 at 3:00 PM EST. Questions are due November 6, 2026 at 3:00 PM EST, with answers posted November 16, 2026.
Opportunity text
The NYS Office of Mental Health and Central New York Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of Generator & Ancillary Equipment at Central New York Psychiatric Center located at 9005 Old River Rd, Marcy, NY 13403. The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Thursday, October 22, 2026, at 9:00 AM EST. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form and Intent to Bid (Attachments B and B-1 of the IFB) no later than October 21, 2026, at 3:00 PM EST. Questions from bidders attending the site visit are to be submitted by November 6, by 3:00 PM EST per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, on November 16, 2026. Bids are due no later than 3:00 PM EST on Monday, November 23, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at: MBE - 16%; WBE - 14%. Service Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6% New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Cummins Inc Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00%
Files
| File | Type | Posted |
|---|---|---|
| C203196 - IFB Final 10.13.26.pdf | ||
| C203196 - BP Final 10.13.26.pdf | ||
| C203196 - Bid Quote Sheet.xlsx | XLSX spreadsheet |
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