Preventive Maintenance and Repair Services

The Texas Parks and Wildlife Department (TPWD) has issued an Invitation for Bid (IFB) for preventive maintenance and repair services for an Agena Care Essential - MassARRAY Analyzer 4 + Chip Prep Module 96 located at the Inland Fisheries Analytical Services Laboratory in San Marcos, Texas. The procurement seeks an authorized service provider to deliver comprehensive maintenance services, including labor, travel, certified replacement parts, software updates, and functional testing. Bidders must have a minimum of three years' relevant experience and provide documentation confirming authorization from Agena Bioscience or completion of their training certification programs. The contract will be awarded on an all-or-none basis to the respondent providing the best value to TPWD, with evaluation criteria including lowest price, qualifications, delivery schedule, and past performance. Bids are due by 2:00 PM Central Time on November 20, 2024, with an initial contract term running through November 30, 2025 and the option to renew for up to three additional one-year periods. A site visit is highly encouraged and can be scheduled by contacting Michelle Michaelis at 512-353-0313.

The solicitation does not specify any specific set-aside designations or restrictions on responding organizations. Only original equipment manufacturer (OEM) parts are permitted, with third-party vendor or refurbished parts explicitly prohibited. Insurance requirements include workers compensation, employer's liability ($500,000), commercial general liability ($500,000 per occurrence, $1,000,000 aggregate), and automobile liability ($500,000). The contractor must provide rapid response times, including three business days for on-site service requests and four hours for remote support requests. While no specific award value or budget range is mentioned in the documents, the contract allows for potential annual price escalation at renewal with approved justification. The procurement is specifically for Hood County, Texas, and focuses on maintaining a specialized scientific instrument critical to the TPWD's Inland Fisheries Analytical Services Laboratory operations.