Preventive Maintenance and Inspection of RCC Mechanical Systems (minus Condensing Boiler)

The Caddo-Bossier Parishes Port Commission is soliciting proposals for preventive maintenance and inspection services on Regional Conference Center (RCC) mechanical systems, a 40,000 square-foot office building at 6000 Doug Attaway Blvd, Shreveport, Louisiana, with proposals due October 16, 2026 at 2:00 p.m. and a mandatory pre-proposal meeting scheduled for October 2, 2026 at 10:00 a.m.

The scope encompasses quarterly maintenance and inspection of mechanical systems excluding the newly installed condensing boiler. Services include visual inspections and testing for vibration, motor winding resistance, refrigerant charge, fan RPM, water condition, and safety controls; preventive maintenance tasks such as cleaning coil surfaces, fan impellers, electrical contacts, and burner components; and alignment, calibration, tightening, adjustment, and lubrication of equipment. Contractors must provide materials and labor and respond to on-site emergencies within 24 hours.

The contract term is one year from the Notice to Proceed. Contractors must submit lump-sum proposals for one calendar year of services and include a proposal bond equal to five percent of the total bid amount, power of attorney for the proposal bond, and corporate resolution authorizing proposal execution. Upon award, contractors must provide a performance bond, power of attorney for the performance bond, and conditional waivers for both contractor and subcontractors. The Port will process quarterly maintenance invoices within 30 days of receiving the inspection report and compensate contractors within 30 days upon completion of approved repair services.

All materials permanently installed on the property must be purchased in the name of the Caddo-Bossier Parishes Port Commission and are exempt from state and local sales taxes under Louisiana Revised Statute 47:301(8)(C). Contractors must maintain specified insurance. Award may occur up to ten days following proposal receipt. Contact Rick Nance at rickn@portcb.com or Tyler Comeaux at tylerc@portcb.com for questions.