Preventive maintenance agreement for university fire and safety protection systems

Texas Southern University is requesting proposals for a preventive maintenance agreement covering fire and safety protection systems, with proposals due October 27, 2026. The RFP solicits contractors to provide comprehensive preventive maintenance, inspection, testing, and repair services for fire alarm systems, fire suppression equipment, emergency lighting, and related safety infrastructure.

The contract includes an initial term with potential renewal options. Specific site locations, quantities of equipment or systems to be serviced, contract value, and renewal term details are not disclosed in the posted summary materials. The RFP may include set-asides for small businesses, disadvantaged businesses, or other designated contractor categories under Texas procurement regulations, though no specific set-aside or preference program is named in the available documentation.

Bidders must submit detailed cost proposals covering labor, materials, and service frequency. Bids must be submitted on the specified TSU form, signed by an authorized representative, and include FOB destination pricing with freight prepaid unless otherwise specified. Bid prices must remain firm for 90 days from opening. Delivery of materials and initial service mobilization is required within 14 calendar days unless otherwise stated. All goods and services are subject to inspection and testing at TSU's discretion.

Bidders must certify compliance with Texas Government Code requirements regarding child support obligations, antitrust laws, conflict of interest restrictions, and eligibility determinations. Bidders must defend and indemnify TSU and the State from claims involving patent, trademark, or copyright infringement. TSU reserves the right to award based on low line item bids, low total bids, or any combination serving TSU's best interests, and may extend any resulting contract up to three months at TSU's sole discretion. All contracts are subject to availability of state funds and may be terminated without penalty if appropriations are not maintained.