Preventative Maintenance & Repairs for Lab Equipment

Collin College is seeking a contract for Preventative Maintenance & Repairs for Lab Equipment through an Invitation to Bid (ITB) spanning seven campus locations: Celina, Farmersville, Frisco, McKinney, Plano, Technical (Allen), and Wylie. The procurement targets comprehensive maintenance services for scientific instruments including microscopes, pipettes, spectrophotometers, balances, pH meters, and other laboratory equipment. Key objectives include establishing a three-year contract from August 1, 2025, through July 31, 2028, with potential for multiple vendor awards. The solicitation requires bidders to provide round trip maintenance charges, hourly labor rates, and after-hours service rates. Critical procurement dates include a July 8, 2025 deadline for questions and a July 15, 2025, 3:00 pm bid response deadline. Evaluation criteria will focus on best value, considering price, vendor reputation, service quality, and technical specification compliance. Bidders must demonstrate comprehensive insurance coverage and adhere to state regulatory requirements.

The college actively encourages participation from small, minority, veteran, and female-owned businesses and maintains a non-discriminatory stance regarding race, color, religion, gender, national origin, age, disability, or veteran status. While specific budget ranges are not detailed in the documentation, the extensive equipment list spanning seven campuses suggests a substantial contract value. The procurement includes anti-boycott provisions and requires vendors to submit references demonstrating similar past work. Bidders must provide detailed line-item pricing for equipment maintenance across different campus locations, with equipment quantities ranging from 1 to 71 units per equipment type. The multi-campus nature of the contract indicates a complex service requirement that will necessitate vendors with robust logistical capabilities and specialized scientific equipment maintenance expertise.