Preventative Maintenance & Repairs for Lab Equipment

Collin County Community College District is seeking a three-year contract for preventative maintenance and repairs of laboratory equipment across six campus locations in Texas, including Celina, Farmersville, Frisco, McKinney, Plano, Technical, and Wylie campuses. The procurement is an Invitation to Bid (ITB) targeting comprehensive maintenance services for scientific instruments such as microscopes, spectrophotometers, balances, pH meters, pipettors, and other laboratory equipment. The solicitation requires vendors to provide preventative maintenance during business hours (Monday through Friday, 8am to 5pm), excluding district holidays, with a contract period from June 1, 2025, through May 31, 2028. Key deadlines include May 28, 2025, for vendor questions and June 2, 2025, at 3:00 pm for bid responses. Evaluation criteria will focus on best overall value, considering factors beyond price, such as vendor reputation, service quality, and past performance. Vendors must provide insurance coverage and comply with state regulations, and the college anticipates potentially awarding to multiple vendors.

The college actively encourages participation from small, minority, veteran, and female-owned businesses, indicating potential set-aside or preference considerations for disadvantaged enterprises. While specific budget ranges were not explicitly stated, the comprehensive nature of the bid covering hundreds of scientific instruments across multiple campuses suggests a substantial contract value. Bidders must meet specific certification requirements and demonstrate expertise in laboratory equipment maintenance. The multiple campus locations and diverse equipment inventory indicate a complex procurement that will require vendors with broad technical capabilities and flexible service offerings. The solicitation's emphasis on preventative maintenance suggests the college seeks proactive, high-quality service providers who can ensure the ongoing functionality and reliability of critical scientific instrumentation across its educational facilities.