Preventative Maintenance & Food Service Equipment Repairs (REBID 2)

The University of North Carolina School of the Arts (UNC-SA) has issued an Invitation for Bid (IFB) #62-00432 REBID (2) for preventative maintenance and food service equipment repairs located in Forsyth County. The procurement seeks a qualified vendor to provide professional repair services across multiple campus dining locations, including Dining Hall Main Kitchen, Dining Room, Pickle Jar/Freshens, Commons HIVE, and Studio Brew. The contract will cover quarterly preventative maintenance and repair services for food service equipment, with vendors required to submit detailed pricing information including hourly labor rates, overtime rates, weekend rates, holiday rates, minimum charges, parts discounts, truck charges, and response times. Key deliverables include emergency service response within 2 hours and coordination of all service requests with the Sodexo Food Services General Manager. The bid is due on August 11, 2025 at 2:00 PM EST, with an anticipated contract term from September 1, 2025 to approximately June 30, 2026. The University reserves the right to extend the contract for up to three additional one-year periods. Evaluation criteria will focus on the lowest responsive bid that meets specifications, with consideration given to past performance, references, and financial stability.

The procurement includes a HUB (Historically Underutilized Businesses) participation form, suggesting potential set-aside or preference for minority-owned businesses. Vendors must complete supplemental attachments including customer references, worker location details, and a certification of financial condition. While no specific budget range is explicitly stated, the comprehensive requirements for pricing and service suggest a substantial contract value for food service equipment maintenance. Potential bidders will need to demonstrate financial stability, technical capability to respond to emergency service requests, and expertise in maintaining various types of food service equipment. The multi-location scope and potential for up to four years of contract extension indicate a significant opportunity for a qualified vendor with robust maintenance capabilities and a comprehensive service approach. Vendors will be expected to provide not just repair services, but also proactive preventative maintenance to ensure the ongoing functionality of critical food service infrastructure at the UNC School of the Arts campus.