Preventative Maintenance & Food Service Equipment Repairs

The University of North Carolina School of the Arts (UNC Arts) is soliciting bids for Invitation for Bid (IFB) #62-00432, seeking professional services for preventative maintenance and food service equipment repairs across multiple campus dining locations in Forsyth County. The contract will cover two primary service components: quarterly preventative maintenance and responsive equipment repairs for kitchen facilities. Maintenance services include lubrication, cleaning, filter changing, calibration, and identifying necessary repairs, while repair services will address equipment malfunctions as they occur. The contract term spans one year from July 1, 2025 to June 30, 2026, with potential extensions for up to three additional one-year periods. Key evaluation criteria include emergency service response time (with a required 2-hour response window), pricing, and overall bid responsiveness. A non-mandatory site visit is scheduled for April 23, 2025 at 9:00 AM at the Hanes Student Commons, with final bids due on May 1, 2025 at 2:00 PM ET. Work locations include the Dining Hall Main Kitchen, Dining Room, Pickle Jar/Freshens, Commons HIVE, and Studio Brew.

The university has established diversity goals for this procurement, actively encouraging participation from small, minority, physically handicapped, and women-owned contractors, with a specific target of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Vendors must complete several mandatory attachments, including pricing details, HUB (Historically Underutilized Businesses) participation information, customer references, and a certification of financial condition. The procurement process emphasizes a lowest-price, best-value approach, with award to be made to the responsive bidder offering the most competitive pricing that meets all specified requirements. While specific budget ranges are not explicitly detailed in the documentation, the bid structure suggests an open competitive process with flexibility for vendors to propose competitive pricing. The HUB participation requirements and emphasis on diverse contractor involvement indicate a strategic approach to supporting local and minority-owned business opportunities within the state procurement ecosystem.