Installation of Water Mains and Appurtenances Ext. No. 97 - Forge Road

The Village of Port Chester Department of Public Works is requesting bids for preventative maintenance and on-call HVAC services across seven village buildings, with bids due July 27, 2026 at 3:00 p.m. and a mandatory pre-bid conference on July 16, 2026 at 11:30 a.m. New York prevailing wage requirements under Labor Law Section 220 apply; bidders must be licensed, hold a Certificate of Registration with the New York State Department of Labor pursuant to Labor Law Section 220-i, and provide a non-collusive bid certification and Iran Divestment Act certification.

The scope covers preventative maintenance and on-call repair or replacement of 63 HVAC units—including rooftop units, split systems, chillers, and cooling towers—across Village Hall/Senior Community Center, Police Department, Department of Public Works, Fire Headquarters, South End Fire House, Washington Engine and Hose Station #4, and Brooksville Fire House. Bidders must be factory-authorized service providers for Daikin, Trane, and Mitsubishi equipment with evidence of current authorization submitted at bid, and must have a minimum of seven years of experience maintaining and repairing comparable commercial HVAC systems.

The contract term runs from execution through May 31, 2029, with the Village holding an option to extend by amendment for up to two one-year extensions. The Village reserves the right to terminate on convenience with thirty days' written notice. Bidders must submit a fixed annual lump sum price for quarterly preventative maintenance (four inspections per year), hourly service rates for on-call work differentiated by day of week and time of operations, and a percentage markup over documented material costs. A 24-hour response time is required for non-emergency calls and 30 minutes for emergency calls. Comprehensive insurance coverage with limits from $1 million to $5 million across multiple policies is mandatory. Written questions are due July 20, 2026.