Pressure Treated Lumber

The City of Austin is issuing Invitation for Quotation (IFQ) 6200 AJC1021 to procure Pressure Treated Southern Yellow Pine lumber for various municipal infrastructure projects and repairs. The solicitation seeks quotes for specific lumber products meeting City specifications: Pressure Treated Southern Yellow Pine (SYP) sized at 3 inches by 8 inches by 12 feet, green SYP pressure treated to 0.60 CCA standards and surfaced to 2.75 inches by 7.75 inches on one side and one edge. The estimated quantity is 515 units, with delivery required within 30 calendar days after order placement to the Transportation and Public Works Department at 4411 Meinardus, Building A, during Monday through Friday operating hours (8:00 a.m. to 2:00 p.m.). Quotations must be submitted by April 20, 2026, at 4:00 PM to Andre Colbert at Andre.Colbert@austintexas.gov on an FOB Destination basis with all freight charges included in the item price. Vendors must be authorized dealers or resellers of the products offered, confirm order quantities within two hours of written notification from the City, provide shipping tickets with each delivery, and maintain consistent key personnel throughout the contract term with City approval for any replacements. The City reserves evaluation rights to compare quotes on individual line items, categories, aggregate pricing, or other bases deemed most advantageous, with contract award made to the lowest responsive and responsible offeror. Upon request, vendors must supply exact replica samples within ten working days at no cost to the City, with failure to comply resulting in disqualification.

The solicitation follows a tiered process initially directed to certified HUBS and M/WBE vendors through the State of Texas and City of Austin before posting online to all vendors registered for applicable commodity codes, indicating a preference for disadvantaged enterprises in the procurement process. All respondents must certify compliance with non-discrimination policies, wage theft prevention requirements, and non-debarment status, along with adherence to City Code provisions including equal employment opportunity and LGBTQ+ conversion therapy prohibitions. The City of Austin is exempt from Federal Excise and State Sales Tax; therefore, taxes must not be included in quoted prices. Payment will be made within thirty days of receipt of properly documented invoices, contingent upon delivery of conforming goods and application of any payment discounts in the City's interest. No specific budget range or award value is identified in the solicitation documents, though pricing must include all discounts, handling, and shipping charges on a FOB Destination, prepaid and allowed basis. The contract shall remain in effect until deliverables are complete or the City terminates the engagement.