Pressure and Temperature Standards and Repair/Calibration Services RFQ

The Oregon Department of Environmental Quality (DEQ) has issued a Request for Quote (RFQ) for Pressure and Temperature Standards and Repair/Calibration Services, specifically targeting the Laboratory and Environmental Assessment Division located in Hillsboro, Oregon. The procurement seeks qualified vendors to provide comprehensive repair and calibration services for specialized scientific measurement equipment, including pressure controllers with NIST traceable transducers, digital pressure/vacuum gauges, portable precision digital calibration gauges, temperature dry wells, and handheld temperature standards. Vendors must demonstrate proven experience in delivering reliable calibration and repair services for these technical instruments used in air quality monitoring. The RFQ is structured as a single award opportunity with a two-year initial contract term, with potential extensions up to a maximum of 10 years total. Key evaluation criteria will include cost, meeting required specifications, and fulfilling preferred specifications. Critical dates for this procurement include a question submission deadline of February 4, 2025, and the final proposal due date of February 11, 2025 at 3:00 PM Pacific Time. Bidders are required to complete and submit a Cost Submittal Form, Bid Cover Sheet, and Pay Equity Training Certificate as part of their proposal package.

The DEQ actively encourages participation from minority, women, and emerging small businesses certified through the Certification Office of Business Inclusion and Diversity (COBID), indicating a commitment to diverse vendor engagement. Prospective bidders must maintain Commercial General Liability Insurance of $1,000,000 per occurrence with a $2,000,000 aggregate limit. The contract includes provisions for potential price adjustments during extension periods, based on documented increases in production costs. All work under this contract will be performed at the DEQ Laboratory in Hillsboro, Oregon, suggesting a localized service requirement. While specific budget ranges are not explicitly detailed in the documentation, the comprehensive nature of the calibration and repair services implies a specialized technical procurement with potential for significant ongoing investment. The single-award structure suggests the DEQ is seeking a dedicated, long-term partnership with a vendor capable of meeting their precise scientific measurement and calibration needs. Vendors will need to demonstrate not only technical competence but also a commitment to maintaining high-precision standards for environmental monitoring equipment.