Prescription Eyeglasses - Request for Quote

The Colorado Department of Corrections (CDOC) is issuing a Documented Quote Solicitation for the procurement of prescription eyeglasses for offenders on an as-needed basis, with an anticipated volume of approximately 3,000 pairs annually. The solicitation requires bidders to provide durable plastic eyeglass frames with no metal components in small, medium, and large sizes for both men and women, paired with CR39 plastic or better lenses featuring scratch-resistant coating in single vision and bifocal options; each pair must include a non-metal case. Successful bidders must submit samples of frames and lens materials along with quote responses by June 7, 2017, at 2:00 PM MST via email to maryann.shaw@state.co.us or fax to (719) 269-4064, with awards to be announced on the Colorado Vendor Self Service website following the submission deadline. Bidders must provide unit pricing across seven eyeglass categories (single vision standard and high power, bifocal standard and high power, and three upgrade options) plus frame pricing, with estimated order distribution specified as 20% standard single vision, 20% high-power single vision, 33% standard bifocals, 27% high-power bifocals, 2% polycarbonate upgrades, and 1% grey tint upgrades. The initial award will consist of an open-end State purchase order effective July 1, 2017, through June 30, 2018, with options to renew for two additional 12-month terms at CDOC's sole discretion. Critical requirements include state certification as an optician, agreement to repurchase unclaimed or erroneously prescribed eyeglasses at a minimum of 75% of original cost, and delivery of completed orders to any of 20 CDOC facilities throughout Colorado within 10 to 12 business days; the CDOC reserves the right to cancel the award if delivered products do not match submitted samples exactly, and payment terms are Net-45 days after receipt of goods and invoice.

The solicitation does not identify specific set-aside designations or restrictions limiting the types of organizations eligible to respond, nor does it reference disadvantaged enterprise preferences or incumbent vendors. No existing infrastructure or technology integration requirements are specified in the procurement documents. The estimated budget or award value is not explicitly stated in the available documentation; however, based on the projected volume of 3,000 pairs annually with pricing to be determined through the quotation process, the annual contract value will be determined by the unit prices submitted by bidders across the seven specified eyeglass categories and frame options. The contract represents a potential 36-month opportunity if both renewal options are exercised, providing successful bidders with sustained revenue potential from the CDOC's ongoing offender eyeglass needs across its 22 correctional facilities statewide.