PRESCRIPTION EYEGLASSES - Request for Quote

The Colorado Department of Corrections issued a Request for Quote for prescription eyeglasses to serve incarcerated individuals across the state's correctional system. This procurement targets the supply of approximately 3,000 pairs of eyeglasses over a twelve-month period on an as-needed basis. The required eyeglass specifications include durable plastic frames without metal components, available in small, medium, and large sizes suitable for both men and women, with cases containing no metal parts. Lenses must be CR39 plastic with scratch-resistant coating, available in both single vision and bifocal configurations. Bidders were required to submit samples of frames and lenses by June 22, 2016, with formal quote responses due by 2:00 PM MST on the same date, submitted via mail, email, or fax to Mary Ann Shaw. Pricing must be provided as unit prices per pair across eight distinct categories: single vision glasses up to 4 power, single vision glasses exceeding 4 power, bifocal glasses up to 4 power, bifocal glasses exceeding 4 power, polycarbonate lens upgrades, prism lens upgrades, grey tint upgrades, and eyeglass frames by specified manufacturer and model number. The successful bidder must agree to a buyback rate of at least 75 percent of the original cost for unclaimed, refused, or erroneously prescribed eyeglasses and deliver completed orders to any of 20 CDOC facilities throughout Colorado within 10 to 12 business days.

The procurement is restricted to certified opticians in their home state, with certification required as part of the bid response. The initial award will be issued as an open-end State purchase order effective July 1, 2016, through June 30, 2017, with the possibility of renewal for two additional twelve-month terms at CDOC's discretion. Payment terms are assumed at Net-45 days after receipt of goods and invoice unless otherwise specified, though terms of less than 45 days with discounts are encouraged. Prospective bidders must be registered on the Colorado Vendor Self Service website to submit a response. No specific set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors are identified in the solicitation documents. The estimated budget or award value is not explicitly stated in the available documentation, though the volume projection of approximately 3,000 pairs annually across multiple facilities and lens categories provides insight into the procurement's magnitude.