Preferred Supplier for Valet Services

Auburn University is seeking a preferred supplier to provide comprehensive valet services for approximately 60-80 performances/events annually, primarily at the Jay and Susie Gogue Performing Arts Center and the Office of Development. The Request for Proposal (RFP) requires the selected vendor to manage all aspects of valet parking, including staffing, training, uniforms, claim tickets, and monthly reporting with flexible service capabilities. Proposals are due by January 11, 2023, at 10:30 AM CT, with the contract to be awarded for an initial three-year term and options to renew for two additional one-year periods. The evaluation criteria will heavily weight pricing at 50% (with the lowest overall cost being most favorable), historical performance and experience at 45%, and proposal completeness at 5%. Vendors must submit documentation in Excel or Adobe PDF format, including an executive summary, pricing details, potential rebate programs, contract representative information, and three client references from the past five years.

The solicitation emphasizes commitment to small business and small disadvantaged business (SB & SDB) participation, requiring contractors to make efforts to include such businesses in subcontracting. Bidders must comply with Alabama state regulations, including tax registration and immigration employment guidelines, and provide comprehensive insurance coverage as specified on the Auburn University Risk Management & Safety website. Vendors are required to upload a completed and notarized Vendor Disclosure Statement and an E-Verify Memorandum of Understanding if they have an office or employees in Alabama. The university reserves the right to award the contract in whole or part, potentially making multiple awards if beneficial. While a specific contract value is not explicitly stated, the scope suggests a significant ongoing service contract with potential for multiple years of engagement. Commodity codes associated with the services include transport fueling, vehicle storage, passenger transport, and intermodal passenger transport services.