Pre-qualification, purchase of various types of lumber

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Pre-Qualification solicitation for the purchase of various types of lumber on a sixty-month term contract basis. The procurement encompasses nineteen different categories of lumber products, including plywood variants (fir, birch, and textured), pressure-treated lumber, specialty woods (cedar, oak, redwood), and engineered wood products (Masonite and Hardy materials). Pre-qualified vendors will be notified of individual projects on an as-needed basis and invited to submit written price quotes within five business days; projects equal to or exceeding $50,000 will be subject to formal competitive sealed bid processes. All pricing must be fixed and firm for ten days from quotation submittal, with all delivery charges, handling, and unloading included in unit prices, except for large bundled orders requiring county-provided forklifts. Vendors must submit a minimum of three references demonstrating similar services within the past three years and maintain commercial general liability insurance ($500,000), business auto liability insurance ($500,000), and workers' compensation insurance as required by Florida statute. The original response deadline was July 24, 2014, at 2:00 p.m., with sealed envelopes submitted to the Palm Beach County Purchasing Department, Attn: Zulma Gasca.

This solicitation is subject to Palm Beach County's Small Business Enterprise Ordinance, which provides preference to certified small businesses within ten percent of the lowest responsive bidder price. Vendors must maintain current business tax receipts and all required certifications, licenses, and permits throughout the contract term, with no minimum order quantities required of the County. The anticipated funding for the sixty-month contract term is $253,000, which the County reserves the right to increase or decrease based on actual requirements. Payment is rendered only upon County satisfaction and acceptance of delivered items, with F.O.B. point at destination. No incumbent vendors or current contractors were identified in the solicitation documents, and there are no existing infrastructure or technology integration requirements specified.