Pre-qualification of vendors for chemicals, purch. & DEL.

Palm Beach County, Florida issued a Request for Pre-Qualification (RPQ) for the establishment of a vendor list to provide chemicals, purchase, and delivery services under a term contract. The solicitation seeks pre-qualified vendors capable of supplying fertilizers, pesticides, herbicides, insecticides, fungicides, dyes, pigments, and adjuvants on an as-needed basis to support county operations. Vendors must be capable of responding to individual project quotation requests within five (5) business days of receipt, with failure to respond five consecutive times resulting in potential removal from the pre-qualified list. The initial submission deadline was December 15, 2022 at 4:00 p.m., though new vendors may submit pre-qualification applications at any time thereafter for evaluation and addition to the pre-qualified vendor list. The contract term is sixty (60) months or until the estimated funding is expended, with individual projects awarded to the lowest responsive, responsible bidder on a fixed-price basis with F.O.B. designated as destination. All vendors must maintain current business tax receipts and appropriate licensing, provide Safety Data Sheets for toxic substances, register through the County's Vendor Self Service (VSS) system, comply with the Criminal History Records Check Ordinance for employees accessing critical facilities, register with the E-Verify system, and meet all federal, state, and local regulatory requirements.

Small Business Enterprise (SBE), Minority/Women Business Enterprise (M/WBE), and local preference considerations apply to this procurement, with SBE vendors within 10 percent of the lowest bid receiving preference and a 5 percent price reduction applied for both local and Glades businesses. Only firms certified by Palm Beach County at the time of the solicitation's due date are eligible to meet the established OEBO Affirmative Procurement Initiative (API) requirements, and bidders must disclose all prime contractor, subcontractor, and subconsultant participation on the OEBO Schedule 1 form, categorized by certification status and demographic classification. Payment will be made following receipt, acceptance, and proper invoicing of goods, with all prices inclusive of labor, equipment, materials, shipping, handling, transportation, and incidental expenses. The anticipated contract value over the sixty-month term is $900,500, with no commitment to a specific volume or compensation amount as delivery orders will be issued on an as-needed basis. This pre-qualification opportunity represents a framework agreement for ongoing chemical supply services rather than a single, fixed-quantity procurement.