Pre-qual of vendors for various types of press room supplies

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Pre-Qualification for vendors to supply various types of press room supplies on a term contract basis. The primary agencies involved are the Palm Beach County Board of County Commissioners and the Palm Beach County Graphics Division, which will utilize the pre-qualified vendor list to procure supplies including ink, solvents, solutions, chemicals, glue, stitcher wire, and darkroom supplies on an as-needed basis. The solicitation sought to establish a pre-qualified vendor list with awards made on an item-by-item basis to vendors offering the lowest total offer for identified supplies. Vendors were required to provide evidence of qualifications, references, and authorization from manufacturers, with pricing required to include transportation, delivery, fuel, and all incidental expenses. The submission deadline was September 11, 2014, at 2:00 p.m., with responses to be submitted in sealed packages to Marva Brown, Buyer, at the Palm Beach County Purchasing Department. Pre-qualified vendors would be invited by the ordering department to submit itemized written price quotes, with a requirement to respond within five business days of quotation request. Failure to respond to five consecutive quote requests would result in removal from the pre-qualified list.

The contract included Small Business Enterprise provisions allowing certified small businesses within 10 percent of the lowest responsive bid to receive preference for individual projects not exceeding $49,999. The contract term was established for sixty months or until estimated funding was expended, with no specific renewal options noted. Palm Beach County is exempt from federal and state taxes, which vendors must account for in their pricing submissions. The anticipated funding during the sixty-month contract period was $95,000, which the County reserved the right to increase or decrease based on actual requirements. No incumbent contractor information was specified in the available documentation. The solicitation did not identify any existing technology or infrastructure requiring integration, as the procurement focused on establishing a vendor list for routine supply purchasing on an as-needed basis.