Pre-qual for appliances / equipment

Palm Beach County Board of County Commissioners Purchasing Department is issuing a Request for Pre-Qualification (RPQ #21-050/ZG) to establish a pre-qualified vendor list for the supply and delivery of household and commercial appliances and equipment on a term contract basis. The procurement encompasses a comprehensive range of equipment including blenders, coffee makers, dishwashers, refrigerators, ranges, washers and dryers, commercial cooking equipment, and various other household and commercial appliances from 48 specified manufacturers including Alliance Laundry Systems, Bosch, GE Appliances, Haier, LG Electronics, Samsung, and Whirlpool. The contract term is sixty (60) months or until estimated funding is expended, with pre-qualified vendors eligible to submit written price quotes on an as-needed, project-by-project basis, with individual projects not to exceed $99,999. All equipment must be new, of current manufacture, and carry factory warranties, with pricing submitted on a firm, fixed-price basis including all costs for shipping, delivery, and handling. Required qualifications include vendor registration in the County's Vendor Self Service (VSS) system, current business tax receipts and applicable licenses, compliance with federal and state laws, and criminal history records checks for certain facility types. The original submission deadline was September 2, 2021, at 4:00 p.m., though vendors may submit pre-qualification responses after this date to be added to the pre-qualified vendor list, with the current opportunity posted as due September 30, 2026.

The solicitation includes an Equal Business Opportunity (EBO) Program with affirmative procurement initiatives waived, and local preference provisions offering a 5% preference to vendors with a permanent place of business in Palm Beach County or the Glades. The anticipated contract value over the sixty-month period is $2,000,000, though Palm Beach County reserves the right to increase or decrease this amount based on actual requirements. Payment will be rendered only upon County acceptance and inspection of delivered items, and vendors must return quotations within five (5) business days of receipt or be considered a "no quote." No specific incumbent vendors or set-aside designations for disadvantaged enterprises are noted in the solicitation materials. All submitted quotations must demonstrate vendor capability and past performance in supplying similar appliances and equipment, with the state reserving the right to verify all submitted information and conduct site inspections of vendor facilities as needed.