Pre-Owned Semi-Tractors

Houston City College's Procurement Operations Department is conducting a Request for Proposal - Commodity (RFP-C) for the purchase of pre-owned semi-tractors for its Commercial Truck Driving Program. The solicitation seeks qualified firms to supply up to three semi-tractors: one with a sleeper and optional rear air ride seats, and two day cabs without sleepers. All tractors must be 2015 model year or newer, with mileage under 300,000 miles, and must meet Federal, ICC, and State of Texas Highway Regulations. Preferred brands include MACK, International, or Freightliner, with specific requirements for engines (Cummins 13 or 15 liter, 400+ HP), transmissions (Eaton 12 speed or equivalent), and equipment features like air ride suspension, aluminum wheels, air conditioning, and cruise control. Proposals are due January 16, 2026, by 2:00 p.m. local time, submitted electronically through the Bonfire portal. The evaluation criteria is primarily based on price, with 100 points available, and secondary consideration for small business participation. Proposers must provide warranty details, insurance certificates, and comply with tax exemption provisions as HCC is tax-exempt under Section 501(c)(3).

The solicitation emphasizes small business participation and includes provisions for disadvantaged enterprises. Vendors must complete and submit several required attachments, including the Contract Award Form, Proposer's Certifications, Conflict of Interest Questionnaire, and Financial Interests and Potential Conflicts of Interests form. All documents must be signed and notarized where applicable. The contract is anticipated to be a one-time purchase with delivery required within 30 to 60 business days after purchase order receipt. The HCC Board of Trustees will make the award, with the Chancellor authorized to execute contracts valued up to $100,000. Pricing must be inclusive of all dealer costs, with delivery on an FOB Destination basis (freight prepaid and allowed). The solicitation includes strict provisions prohibiting vendor communication with HCC trustees during the procurement process and requires compliance with the Texas Public Information Act. Proposals must remain valid for 180 days from the submittal deadline, and vendors must provide commercial general liability and automobile liability insurance with minimum coverage of $1,000,000.