Pre-Mixed Bituminous Cold Patching Materials

The City of Pittsburgh, Office of Management and Budget is issuing Invitation for Bid (IFB) #2024-IFB-084 to procure Pre-Mixed Bituminous Cold Patching Materials for municipal road maintenance and repair operations. The procurement solicits bids for two primary material types: standard bituminous stockpile patching material and UPM (Unique Paving Materials) patching material, available for both pick-up and delivery options. Bidders must provide materials meeting PennDOT specifications with specific technical performance characteristics, including a minimum six-month stockpile life, workability in sub-zero weather conditions, and the ability to adhere to frozen pavement surfaces. The contract period runs from June 1, 2024, through May 31, 2026, with two optional one-year renewal periods. Pricing proposals must include four line items reflecting per-ton costs for: bituminous stockpile patching material for pick-up, bituminous stockpile patching material for delivery, UPM patching material for pick-up, and UPM patching material for delivery. Key deadlines include May 3, 2024, for submission of questions and May 10, 2024, at 2:00 pm for bid responses. Qualified bidders must be approved manufacturers or equivalents to HEI-Way LLC and UNIQUE Paving Materials Corp., and must provide detailed material testing documentation, including a notarized certificate of compliance from an approved commercial laboratory. The city reserves the right to adjust quantities and cancel orders, and suppliers must guarantee material performance for twelve months after placement, with potential back-charging or contract cancellation for unsatisfactory materials.

The procurement documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or targeted business classifications limiting bidder eligibility. No incumbent vendors or current contractors are identified in the bid documentation. The solicitation does not disclose a specific award value or budgeted amount for this contract; pricing will be determined through the competitive bidding process based on submitted per-ton rates for the four material and delivery option line items.