Pre-Mixed Antifreeze REBID

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, on behalf of the Division of Equipment serving Elliott County and all twelve highway districts across Kentucky, issued Request for Bid (RFB) 605 2100000713 for pre-mixed antifreeze on a master agreement contract basis. The solicitation seeks 6,000 gallons annually of Extended Life Coolant (ELC) 50/50 pre-diluted red antifreeze formulated to meet specific original equipment manufacturer and industry standards from Detroit Diesel, Freightliner, General Motors, Kenworth, Navistar, John Deere, Mack Truck, MAN, Mercedes-Benz, MTU, PACCAR, Peterbilt, SAE, and Volvo, with a minimum coolant life of 600,000 miles. Only two brands are approved for this procurement: Shell Rotella ELC 50/50 Pre-Diluted Red and Chevron Delo ELC-50/50 Pre-Diluted Red. The contract establishes an initial one-year period beginning June 1, 2021, and expiring May 31, 2022, with four optional one-year renewal periods subject to written approval by both parties. Bids were due June 18, 2021, at 1:30 p.m. Eastern Time through electronic submission via the Kentucky Vendor Self Service portal, with a tentative award date of June 21, 2021. Evaluation is based on a best value methodology with 95 points allocated to price and 5 points to delivery time, with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally. Material must ship to the KYTC Division of Equipment Warehouse at 1239 Wilkinson Boulevard, Frankfort, Kentucky, with additional direct shipments to district locations specified in the solicitation. All bidders must be registered in the Commonwealth eProcurement system and submit product specification sheets and required affidavits claiming resident or qualified bidder status as applicable.

Kentucky resident bidders receive reciprocal preference considerations, while Kentucky Correctional Industries receives a 20 percent preference and other qualified nonprofit entities receive a 15 percent preference in the evaluation process. All bidders and offerors must execute an Annual Affidavit certifying compliance with Kentucky campaign finance laws, disclosure requirements, sales and use tax registration, state tax obligations, and that they are not engaged in boycotts of jurisdictions with which Kentucky maintains open trade relationships. Pricing is quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with the vendor responsible for all shipping and freight charges. Price increases are permitted only at six-month intervals with supporting documentation of industry-wide price changes, and a late delivery penalty of one percent per day will be assessed for deliveries not made within contracted timelines. No specific award value or budget range is disclosed in the solicitation documents, though the estimated annual quantity of 6,000 gallons and per-gallon pricing submitted by vendors will determine the total contract value.