Pre-Engineered Fabric Shade Structures
Closed State & local contract opportunity
- Solicitation number
- 25P-1118
- State
- Arizona
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Christina Ulman christina@mesc.org (928) 718-3222
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Mohave Educational Services Cooperative (MESC) is seeking bids for pre-engineered fabric shade structures through Invitation for Bid (IFB) #25P-1118, targeting approximately 480 public agencies statewide in Arizona. The procurement covers custom and standard shade structures, including various types such as hip/pyramid, t-post, sail, cantilever, and pre-configured shaped structures in multiple sizes and heights. Bidders must possess a current Arizona Registrar of Contractors license, specifically A- General Engineering, B-1 General Commercial Contractor, or related licensing categories. The initial contract term will be one year with potential for four consecutive one-year extensions. Key deliverables include comprehensive shade structure solutions encompassing fabric materials, steel structures, installation services, and potential emergency repair capabilities. The non-mandatory pre-bid conference is scheduled for November 4, 2025, at 10:00 a.m. via MS Teams, with electronic bid submissions due November 18, 2025, at 3:00 p.m. local Arizona time. Evaluation criteria will include pricing structure, contractor qualifications, product specifications, and compliance with technical requirements.
The solicitation encourages participation from small businesses, minority-owned businesses, women's business enterprises, and veteran-owned businesses. Bidders must provide a $100,000 bid bond and demonstrate a minimum single job bonding capacity of $300,000. Current contract activity from the previous contract period totaled $22,610,678, though this does not guarantee future volume. Six existing contract vendors are currently active in the program. The procurement will include a mandatory 1% administration fee incorporated into all pricing, with vendors able to propose pricing based on percentage discounts off manufacturer's price lists, fixed pricing, or a combination of methods. Pricing will be verified during the evaluation stage, and Mohave reserves the right to accept alternate solutions and manufacturers. The anticipated contractor selection date is February 2, 2026, with contract execution planned for April 3, 2026. Potential vendors must complete a comprehensive pricing workbook and provide detailed information about product lines, geographic coverage, subcontractor arrangements, and value-added services.
Opportunity text
In order to gain economies of scale, Mohave is formally soliciting sources for pre-engineered fabric shade structures as specified within this Invitation for Bid. These products/services are requested for Mohave's statewide membership of approximately 480 public agencies. The members currently eligible to participate in any awarded contract(s) as of October 20, 2025 is included in the attachment titled, IFB 25P-1118 Current Mohave Members.pdf. However, other members may be added during the term of an awarded contract(s). Members that are added during the term of an awarded contract(s) are responsible for determining if their purchases would materially increase any volume provided in the original solicitation. A current list of all members can be found on Mohave's website at www.mesc.org. Contracts, in whole or in part, shall be awarded to bidder, or bidders, for an initial one (1) year term and four (4) potential one-year extensions (contract modification).
The scope of work and specifications define the quality and characteristics of the desired materials and application. They are based upon specifications for known acceptable manufacturers, processes, materials, and/or brands. The specifications are not intended to be exclusive or to restrict competition. Bidders may offer alternate solutions, including alternate manufacturers, which meet the quality and performance characteristics in the specifications. Mohave shall review such bids and be the final judge on the acceptance of any alternate solutions.
- Arizona Registrar of Contractors License clarification:
- Specification 1.1.03 requires an awarded contract vendor to have and maintain a current Arizona Registrar of Contractors license and/or to utilize subcontractors with a similar license. This information was confirmed via an email with the Licensing Department of the Arizona Registrar of Contractors. Bidders shall provide evidence that they have a current A- General Engineering, B-1 General Commercial Contractor, B-2 General Small Commercial Contractor, C-3/CR-3 Awnings, Canopies, Carports and Patio Covers, or CR-5 Restricted by Registrar (to allow installations of fabric shade structures) license from the Arizona Registrar of Contractors. Provide a copy of the Arizona Registrar of Contractors license held after Tab 2b. For those bidders submitting under a CR-5 license, provide proof that the restricted license allows installations of fabric shade structures.
- Bidders that are in the process of applying for a contractor's license, shall provide in Tab 2b a copy of the Arizona Registrar of Contractors application receipt with pending number included. An awarded contract will be contingent on successful award of an identified Arizona Registrar of Contractors License.
- Leasing services are not requested and shall not be allowed under an awarded contract.
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