Pre-Employment Physical Exams and Occupational Health Screening Services

The City of Hemet, California is requesting proposals for pre-employment physical examinations and occupational health screening services for City employees and prospective employees, with questions due November 19, 2026 at 3:00 p.m. and proposals due electronically through PlanetBids by November 26, 2026 at 3:00 p.m. No set-aside or preference program applies to this RFP.

The scope covers pre-employment physicals, department-specific medical examinations, DOT physical examinations, drug and alcohol testing, annual employee medical screenings, vaccinations, and laboratory testing. Proposers must execute the Professional Services Agreement within ten working days of receipt and deliver certificates of insurance before work begins. Required coverage includes general liability of $2 million per occurrence and $4 million aggregate, professional liability of $2 million per claim and $4 million aggregate, and workers' compensation at statutory limits.

Pricing is firm-fixed-fee, based on a comprehensive fee schedule that itemizes each examination, test, screening, and vaccination, including bundled examination packages, drug and alcohol testing, laboratory and diagnostic testing, administrative fees, and any cancellation or no-show charges. The City does not guarantee a minimum number of examinations or services. The contract runs three years from City Council approval of award, with two additional one-year extensions at the City's sole discretion. Invoices are submitted monthly on an itemized basis, and the City uses best efforts to pay within forty-five days of receipt of correct and undisputed invoices.

Proposals are scored on a 100-point scale: responsiveness and understanding (15 points), related project experience (20 points), qualifications and experience of the firm and project team (15 points), project approach (20 points), pricing (25 points), and overall quality of proposal (5 points).