Pre-Advertisement Notice for Electronic Legislative Management System (ELMS)

The City of Atlanta is preparing to procure a cloud-based Electronic Legislative Management System (ELMS) through a prequalification process, with the goal of replacing its current agenda management and meeting streaming platform. The procurement will focus on acquiring a comprehensive boards and commissions management system with specific vendor requirements. Interested vendors must submit a 5-to-10-minute demonstration video in mp4 format to showcase their system capabilities. The city expects the selected vendor to handle full system implementation, including data migration, training, ongoing support, and hosting. Vendors must deliver a fully integrated, out-of-the-box solution that meets all technical, security, and operational requirements. The prequalification process will commence on September 12, 2025, with submissions due by September 26, 2025. A Pre-Solicitation Conference will be scheduled to provide additional details and address vendor questions, though the specific date for this conference has not been specified in the current notice.

While the procurement notice does not explicitly mention set-aside designations or specific restrictions on respondents, it appears open to vendors capable of meeting the technical requirements. The system will serve Fulton County and the City of Atlanta, suggesting a potentially significant implementation scope. No incumbent vendor is identified in the current notice, and no specific budget range or award value is provided. The procurement appears focused on selecting a vendor with a robust, turnkey electronic legislative management solution that can seamlessly replace the existing platform. Potential respondents should carefully review the upcoming prequalification document to understand the full technical, operational, and compliance requirements for the ELMS implementation. The city's emphasis on a comprehensive, integrated solution suggests they are seeking a vendor with significant experience in government technology platforms and legislative management systems.