Pre-Advertisement Notice for: DPR Urban Tree Infrastructure & Planting

The City of Atlanta Department of Parks & Recreation, on behalf of the Department of Finance, is conducting a multi-step sealed bid procurement process for the installation of modular suspended pavement systems, tree planting, and ongoing maintenance services to support urban canopy expansion and streetscape improvements across multiple locations, primarily in downtown Atlanta. The procurement encompasses four primary service components: Group A covering modular suspended pavement system installation including site preparation, utility coordination, excavation, material installation, and hardscape completion; Add-Alternate 1 for tree purchasing, delivery, installation, and two years of post-planting maintenance; Add-Alternate 2 for ongoing system repairs and maintenance; and Add-Alternate 3 for construction of new tree wells without modular suspended pavement installation. Qualified vendors must demonstrate extensive experience in urban infrastructure construction, landscaping, excavation, and installation of modular suspended pavement systems, as well as organizational capacity, technical capability, and current State of Georgia licensing. Key performance requirements include compacting subgrades to 95% proctor density, installing geotextile and geogrid materials meeting specific ASTM standards, performing tree installation during the dormancy period (October 31 through April 1), and executing a two-year post-planting maintenance program that includes irrigation, mulch maintenance, weed control, and tree replacement if canopy dieback exceeds 30 percent. The contract term is four years with pricing subject to annual Consumer Price Index adjustments capped at five percent per annum, and the prequalification phase constitutes the initial step of the bidding process, with a Pre-Solicitation Conference to be noticed and held to provide additional details and address questions. The prequalification deadline is April 24, 2026.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No specific budget range or award value has been disclosed in the pre-advertisement notice, though service providers may request interim mobilization payments up to ten percent of task order values, and retainage is capped at five percent until final acceptance. Pricing will be established through standardized bid sheets with fixed quantities and dimensions to ensure uniformity, though actual work will be performed via task orders that may differ from the bid specifications. Vendors selected through the prequalification phase will proceed to the Invitation for Bid (IFB) stage, where final contract awards will be determined. Contractors must be prepared to assume responsibility for all permitting, utility locating, community outreach, demolition, materials procurement, and quality assurance activities required to support the City's long-term sustainability and maintenance objectives for the urban tree canopy program.