Pre-Advertisement Notice - DHR / AFRD: Post Employment Physicals & Drug Testing

The City of Atlanta, on behalf of the Department of Human Resources (DHR) and the Atlanta Fire Rescue Department (AFRD), is conducting a Multi-Step Sealed Bid process to procure occupational medical service providers for comprehensive post-employment medical evaluations and drug testing services. The procurement encompasses post-employment offer physicals, fitness-for-duty evaluations, annual comprehensive medical examinations, drug and alcohol testing, Commercial Driver's License medical certifications, Peace Officer Safety Training certifications, hazardous materials and respirator clearance examinations, and psychological fitness-for-duty assessments for approximately 1,000 AFRD personnel and additional city employees in safety-sensitive positions. Services must be delivered 24/7 with the capacity to process at least 25 members per week and complete AFRD annual physicals within 15 business days of a member's birthday, with a minimum of 42 weeks of service annually. The scope of work anticipates approximately 5,765 total annual examinations across 24 different examination types. Required qualifications include proper Georgia licensure, board-certified physicians or mid-level healthcare providers with occupational medicine or related specialties, compliance with OSHA regulations, U.S. Department of Transportation drug and alcohol testing regulations (49 CFR Parts 40 and 655), HIPAA requirements, National Fire Protection Association (NFPA) 1582 standards for firefighters, and laboratory certification through the Substance Abuse and Mental Health Services Administration (SAMHSA). Test results must be reported same day for alcohol and within one business day for drugs, with all examination results available no later than the next business day. The prequalification phase represents the initial step, with an Invitation for Bid (IFB) to follow. A Pre-Solicitation Conference will be noticed and held to provide additional details. The posted date is March 20, 2026, and the due date for prequalification submissions is April 17, 2026.

The procurement documents do not explicitly identify set-aside designations, restrictions on organization types, incumbent vendors, or specific award values or budget ranges. Vendors must demonstrate experience providing occupational medical services for safety-sensitive workforces and operational capacity to support continuous, time-sensitive evaluations. Facilities must be accessible to public transportation with validated parking available. The contractor must maintain detailed medical records for a minimum of five years, transfer all records electronically to the City upon contract termination, and generate monthly and yearly service reports with specific data analytics. The City reserves the right to approve all assigned physicians and key medical personnel and requires backup physician coverage. An itemized monthly bill including applicant names, examination dates, and specific charges must be submitted by the 5th of the following month to the Department of Human Resources, indicating that pricing and contract value details will be further specified in the formal Invitation for Bid following the prequalification phase.