Power quality analysis services, motor and VFD equipment

This Request for Quotation (RFQ) is issued by the Palm Beach County Board of County Commissioners' Purchasing Department for power quality analysis services on motor and variable frequency drive (VFD) equipment. The procurement seeks comprehensive power quality analysis services at the Western Regional Wastewater Treatment Facility located in Belle Glade, Florida, to investigate failure issues affecting four 300-horsepower motors. The scope of work requires seven days of on-site monitoring and testing at the 480-volt point of common coupling using Dranetz meters and Fluke 199 equipment, evaluation of motor voltage waveforms, grounding resistance measurements using two-point test methods, and delivery of a written report with findings and recommendations within four days of completing data collection. Quotations must be submitted on a turnkey, all-or-none, fixed-price basis with all costs including labor, equipment, materials, travel, and coordination incorporated into a single total offer. Quoters must demonstrate qualification by providing three references for similar services completed within the past three years, maintain minimum insurance coverage of $500,000 for commercial general liability and business auto liability, register in the County's Vendor Self Service system, comply with E-Verify employment eligibility requirements, and provide copies of applicable state licenses and local business tax receipts. Award will be made to the lowest responsive and responsible quoter, with quotations due by 4:00 p.m. local time on January 14, 2021, submitted by fax or email to Marva Brown, Senior Buyer.

The procurement includes set-aside considerations for small, minority, and women-owned business enterprise (S/M/WBE) vendors, which may be awarded contracts within 10 percent of the lowest bid price. Additionally, Palm Beach County vendors receive local preference provisions offering a 5 percent discount consideration. No incumbent vendors or specific technology integration requirements are identified in the RFQ documentation. The County will assume responsibility for facility access, motor start-up, scheduling power outages, and providing an authorized representative and experienced electrician to coordinate activities. Payment will be issued upon County acceptance and inspection of services in accordance with the Florida Prompt Payment Act. The specific award value or budget range for this procurement is not disclosed in the available documentation.