Potable Water Inspection and Testing Services

The County of Orange Sheriff-Coroner is seeking qualified vendors to provide Potable Water Inspection and Testing Services for multiple county facilities, with the primary service location at the Loma Ridge Emergency Operations Center in Silverado, California. The procurement involves quarterly and as-needed potable water and wastewater testing using EPA-accepted methods for analyzing disinfectants, chemical compounds, microorganisms, and radionuclides. Contractors must provide 24/7 emergency services with a one-hour response time and four-hour on-site arrival capability, covering facilities in Orange County. The solicitation requires electronic bid submissions through the County's eProcurement Portal by January 6, 2026, at 4:00 PM, with bid validity for 365 days following the closing date. Bidders must submit all questions and request clarifications by December 30, 2025, at 4:00 PM through the County's Question & Answer section. The contract will have an initial three-year term effective April 23, 2026, with potential for two additional years of renewal. Evaluation will focus on lowest responsive and responsible bidder, with pricing structured as flat-rate quarterly inspection fees and differentiated hourly labor rates for as-needed services.

The procurement includes preferences for certified Orange County Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE), with a five percent bid price preference, increasing to eight percent for businesses certified in both categories. Bidders must provide valid DUNS and UEI numbers, current California State Contractor's License information, proof of insurance, W-9 forms, background screening clearance, and three professional references. The contractor will be responsible for all labor, supplies, equipment, personal protective equipment, transportation, and specialized diagnostic tools, with no on-site storage provided by the County. While no specific incumbent vendor is mentioned, the contract requires comprehensive general liability, automobile, workers' compensation, and employers' liability insurance. The County reserves the right to make multiple awards or reject any bids. Although a specific budget range is not detailed, the contract will be structured as a firm fixed-fee arrangement with flat-rate pricing for quarterly testing and variable hourly rates for additional services, with no price increases permitted during the first contract year and subsequent increases subject to documented cost justification.