Potable Water Circulating Pumps

The Texas Health and Human Services Commission (HHSC) and the Department of State Health Services (DSHS) are seeking competitive bids for Potable Water Circulating Pumps (115V) through an Invitation for Bid (IFB) with solicitation number HHS0016421. The procurement specifically targets 10 pumps equivalent to the Compass R25140SS-10X4 model, to be delivered to Rusk State Hospital located at 805 N Dickinson Dr., Rusk, TX 75785. The contract requires firm and fixed pricing for the entire contract period, with unit prices inclusive of labor, equipment, materials, and related expenses. Evaluation criteria will focus on best value to the State of Texas, considering factors such as specification compliance, performance delivery requirements, and pricing. Critical procurement dates include a July 8, 2025 deadline for questions, July 10, 2025 for agency responses, and a final bid submission deadline of July 18, 2025 at 10:30 AM, with an anticipated contract start date of July 22, 2025. HHSC reserves the right to make single or multiple awards to achieve optimal value.

The solicitation includes specific requirements for Historically Underutilized Business (HUB) subcontracting, mandating vendor compliance with these provisions. Bidders will be evaluated on past performance, financial capability, and ability to fulfill contract requirements, with potential price adjustments allowed based on the Consumer Price Index (CPI) for contracts with renewals. Vendors must complete comprehensive legal affirmations, including verifications of no felony criminal convictions, compliance with employment practices, anti-discrimination policies, and specific state regulations regarding cybersecurity training and interactions with certain entities. While no specific award value is explicitly stated in the documents, the procurement involves purchasing specific water circulating pumps with potential multi-agency utilization by HHSC and DSHS. Vendors must also navigate a two-step online bid room registration process that can take up to five business days, with electronic submission being optional but recommended. The contract terms emphasize strict compliance with state and federal regulations, with potential termination for material breaches or misrepresentations.