Posts, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of U-Channel sign posts and delineator posts under a term contract arrangement. The solicitation encompasses five line items totaling 1,625 units: 75 units of 7-foot U-Channel delineator posts, 300 units of 10-foot U-Channel sign posts, 700 units of 12-foot sign posts (3 lbs. per foot), 50 units of 12-foot sign posts (2 lbs. per foot), and 500 units of 14-foot sign posts. All materials must comply with ASTM A-499-80 high carbon steel specifications with precise punching patterns and galvanization or enamel finishes as specified, with delivery required in bundles of 50 units. Quotations were due by 4:00 p.m. Palm Beach County local time on May 17, 2022, and the contract will be awarded to the lowest responsive and responsible quoter on an all-or-none basis. The successful vendor will receive a twelve-month term contract with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. Pricing must remain firm for ninety days from the opening date and fixed throughout the initial term and all renewal periods with no escalation clauses permitted. Delivery is required within forty-five calendar days of receipt of a delivery order on an F.O.B. destination basis, and the County imposes no minimum order requirements while reserving the right to adjust quantities as needed. Required qualifications include registration in the County's Vendor Self Service system, compliance with the Commercial Non-Discrimination Policy, E-Verify requirements, criminal history background checks, and submission of manufacturer specifications, product literature, applicable licenses and permits, and business location certifications, with the vendor assuming responsibility for any items failing to meet specifications and providing factory/manufacturer warranty against defects.

The solicitation includes set-asides and preferences for Small, Minority, and Women-owned Business Enterprises (S/M/WBE), with local preference provisions offering 5 percent price reductions for Palm Beach County businesses or Glades businesses meeting specified conditions. No incumbent vendors or current contractors were identified in the solicitation documents. The RFQ does not specify a budget range or estimated award value; pricing will be determined through competitive quotation responses. All responding vendors must demonstrate their ability to meet the technical specifications and delivery requirements while complying with the County's vendor registration and compliance protocols. The County retains broad discretion in contract administration, including the right to increase or decrease quantities based on operational needs and to reject any products that do not conform to established specifications.