Postcards

The Texas Medical Board (TMB) is seeking a vendor to provide postcard printing and mailing services through Request for Proposals (RFP) No. 503-25-002. The procurement involves printing and mailing approximately 90,000 registration notification postcards annually, with two distinct categories: Physician Registration Notification Postcards and Other Registration Notification Postcards. Specifications require 4" x 6" postcards printed on 80lb white recycled paper with specific color requirements. Quarterly printing runs are estimated at 22,500 postcards, with two separate runs due to text variations. The vendor must perform USPS CASS address certification, mail presortation, and ensure postcards are mailed by the last working day of each quarter. Responses are due by May 30, 2025, at 2:00 p.m. Central Time, with the contract term running from September 1, 2025, to August 31, 2026. The evaluation will use a weighted scoring system: 40% for Respondent's Qualifications and Experience, 30% for Implementation Strategy, 20% for Price Schedule, and 10% for Contract History.

The solicitation includes a mandatory HUB (Historically Underutilized Business) Subcontracting Plan, which aims to promote opportunities for economically disadvantaged businesses. The state has established specific HUB participation goals across various contract types, with goals ranging from 11.2% to 32.9% depending on the contract category. Respondents must detail their subcontracting intentions, including the percentage of work to be awarded to Texas certified HUB and non-HUB vendors. The procurement requires contractors to notify Texas certified HUB vendors and trade organizations about subcontracting opportunities, allowing at least seven working days for response. Prime contractors must submit monthly compliance reports and seek approval for any subcontracting plan modifications. While specific budget ranges are not explicitly stated in the provided documents, the annual volume of 90,000 postcards suggests a moderate-value contract. The emphasis on detailed pricing, including employee classifications, hourly rates, estimated work hours, travel expenses, and administrative costs, indicates a comprehensive and competitive procurement process.