Landscape & Lawn Care Services

The City of Palm Desert, California, in Riverside County, is issuing Request for Proposal #2026-RFP-003 seeking a Workday-certified professional services firm to provide Post Deployment Workday Support services through a competitive procurement process. The scope of services encompasses sustainment and support, release planning and risk evaluation, enterprise interface builder support, configuration workbooks maintenance, custom report creation, business process design and implementation, integration architecture design, and continuous improvement evaluations for all utilized Workday modules including HCM, Finance, Adaptive Planning, and Procurement systems. The selected vendor must be a Workday-certified service partner, representing a mandatory qualification requirement, and must furnish all labor, materials, tools, equipment, and services necessary to fully support the City's Workday environment. Deliverables include comprehensive maintenance of Workday systems, evaluation and planning support for software releases, creation and ongoing maintenance of custom reports, and strategic recommendations for continuous system improvement. The evaluation process employs a two-stage methodology, with the preliminary review assessing Workday certification and acceptable customer references (100 points each, representing 50 percent of total weight), followed by proposal evaluation scoring proposal content, proposer experience and performance, reference evaluation, and fee proposal at 30, 30, 30, and 10 points respectively on a 0-5 point scale. The deadline for submitting questions for clarification is February 9, 2026, at 2:00 p.m., with proposals due electronically through the City's OpenGov Procurement portal by February 23, 2026, at 2:00 p.m. No pre-proposal meeting is scheduled, and submitted proposal prices are valid for 90 days from the proposal due date.

The RFP contains no identified set-aside designations or restrictions limiting competition to specific types of organizations or disadvantaged enterprises based on the available documentation. Vendors without Workday certification are subject to elimination from consideration, and proposers must provide at least three references from public sector agencies of comparable size, with reference organizations preferably from municipal governments with similar Workday implementations. No incumbent vendor is identified in the solicitation materials. The contract will be awarded for an initial one-year term with the possibility of two additional one-year extensions, and vendors must submit a lump-sum, not-to-exceed fee proposal for the full scope of services with separate hourly rates for work beyond the base scope. The professional services agreement requires the vendor to maintain commercial general liability insurance of $1,000,000 per occurrence, professional liability insurance of $1,000,000 per claim, workers' compensation at statutory limits, and automobile liability of $1,000,000 combined single limit. The specific budget range or award value is not disclosed in the available documentation, though the agreement indicates total compensation will not exceed a figure to be specified without written approval from the City Council or City Manager, with invoices submitted monthly and payment processed within 30 days of receipt.