Portage County Road Materials

Portage County, Wisconsin, through its Purchasing Department, is soliciting bids to establish contracts for road materials for the Highway Department in 2019. The procurement seeks bids on fifteen line items of road materials, including base aggregate, seal coat chips, concrete sand, various coarse aggregates, blended sand, granite, fill materials, breaker run, and crushed limestone. All materials must conform to Wisconsin Department of Transportation Standard Specifications for Highway and Construction. The county anticipates approximately 10,500 tons of seal coat chips will be needed for the 2019 chip seal program. Bidders were required to submit an original and one copy of documents, including a Signature and Authority Affidavit Form, References Sheet, and Bid Offer Form. The bid response deadline was 2:00 PM on February 28, 2019, with a public opening at Portage County Purchasing in Stevens Point. Bidders must submit unit prices in U.S. dollars for materials either loaded on county trucks or self-loaded, with prices remaining firm throughout the contract period, though market-based reductions are permitted.

The solicitation did not specify specific set-aside designations or restrictions for disadvantaged enterprises. The contract period runs from the date of award through December 31, 2019, with the county reserving the right to award multiple vendors for non-project-specific items or purchase materials outside the contract as deemed in the county's best interests. Material not meeting Wisconsin State Specifications is subject to a 10 percent deduction penalty on all material used on that specific project. The county is exempt from federal excise and Wisconsin sales taxes, and all material will be picked up on an as-needed basis and paid for from weight slips with invoices submitted to the County Highway Department. The county retains the ability to terminate the contract at any time with ten days' written notice, or immediately if contractor performance threatens health or safety. Portage County will utilize DocuSign for electronic contract execution at no cost to bidders. While specific award values were not explicitly stated, the procurement suggests a substantial materials procurement for the county's 2019 road maintenance operations.