Portage County RFP for Architectural/Engineering Design Services

Portage County, Wisconsin, is seeking architectural and engineering design services through a Request for Proposal (RFP #2018-02) for a comprehensive facilities construction and renovation project. The procurement solicits qualified firms to provide full-service design and consultation for constructing a new Government Facility building and renovating the existing Annex Building and County Courthouse. The new Government Facility will include courtrooms, office spaces, holding cells for inmates, and a secure inmate transport port, while the renovated courthouse will house county offices and conference rooms. Proposals were due by 2:00 p.m. on February 14, 2018, with estimated interview dates during the week of March 5, 2018, and anticipated contract award on March 21, 2018. The evaluation criteria encompassed 1,000 total points, distributed across Organization Capabilities (100 points), Staff Qualifications (100 points), Proposer Solutions (600 points), and Cost Proposal (200 points), with cost proposals being scored through a prorated lowest-cost formula.

The RFP did not specify specific set-aside designations or restrictions for disadvantaged enterprises. Proposers were required to submit one original and five identical copies of proposal materials, with cost proposals submitted separately in a sealed envelope. Mandatory insurance requirements included workers compensation, commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), auto liability ($1,000,000 per accident), and professional liability ($2,000,000 per occurrence). Proposers were required to provide three references from similar projects completed within the past five years. The contract would be executed using the AIA Document B101-2017 Standard Form of Agreement Between Owner and Architect, with an anticipated contract commencement date of April 1, 2018, and continuation through project completion. The County reserved the right to negotiate contract terms, including award amount and scope refinement, with the highest-scoring proposer and potentially with subsequent proposers if initial negotiations were unsuccessful.