Portage County Highway Dept. Road Materials

Portage County, Wisconsin is seeking bids to establish road materials contracts for its Highway Department throughout 2018. The procurement encompasses thirty-one distinct material categories, including fifteen non-project-specific materials such as base aggregates, seal coat chips, concrete sand, coarse aggregates, granite, bank run fill, and crushed limestone, as well as sixteen project-specific seal coat chip items. Bidders were required to submit sealed bids with an original and one copy by 2:00 PM on February 1, 2018, to the Portage County Purchasing Department located in Stevens Point. The contract term runs from the award date through December 31, 2018, with no specified renewal options. Evaluation criteria include responsiveness, responsibility, and offering the lowest and most advantageous net unit price, with consideration given to source location. Pricing must be submitted in U.S. dollars per ton, with options for both County truck loading and self-loading where applicable. Questions regarding specifications were required to be submitted in writing by January 18, 2017, to Calvin Winters, Procurement Director.

The bid solicitation does not specify any set-aside designations or restrictions for disadvantaged enterprises. The County reserves the right to award contracts to multiple vendors for non-project-specific items based on County interests. No incumbent vendors are mentioned in the documentation. The procurement allows for multiple awards, with contractors' pricing fixed for the contract period and no price increases permitted. The County does not guarantee minimum purchase quantities and retains the right to purchase materials outside the contract if beneficial. Material not meeting Wisconsin State Specifications is subject to a 10 percent deduct penalty. While no specific budget range is provided, the bid documents indicate estimated tonnages for project-specific seal coat chip items ranging from 172 to 998 tons across various county highways. Portage County is exempt from federal excise and Wisconsin sales taxes, and all materials will be picked up on an as-needed basis with invoicing based on weight slips.