Portable Traffic Signal System (SQ3)

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Maine Department of Transportation (MaineDOT), is seeking quotations for two portable traffic signal trailers through Request for Quotations (RFQ) #17D 250716-018. The procurement is designed to establish a Master Agreement for acquiring portable traffic signal systems, with potential future purchases by state departments and political subdivisions. Bidders must submit comprehensive technical documentation demonstrating the portable traffic signal system's capabilities, including detailed specifications covering trailer construction, electrical systems, signal heads, power systems, communication capabilities, and operational features. The evaluation will be conducted on a "Best Value" basis, considering conformity with specifications, delivery timing, and lowest price among qualifying bidders. Submissions are due electronically through the State of Maine's Vendor Self Service (VSS) system by Wednesday, July 30, 2025, at 4:00 p.m. local time, with the initial contract term running from August 19, 2025, to September 30, 2026, and the option of four additional one-year extensions through September 30, 2030.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Pricing must include shipping (FOB Destination) and remain firm for at least one year, with the primary delivery location being Maine Department of Transportation Fleet Services in Augusta, Maine. Bidders are required to provide extensive documentation including warranty information, manufacturer specifications, training plans, and service facility locations. The procurement allows for potential future purchases beyond the initial two trailers, suggesting a flexible procurement approach. Vendors must demonstrate comprehensive technical compliance and provide detailed documentation about their portable traffic signal systems, including training plans and service capabilities. While specific budget ranges are not explicitly stated, the RFQ indicates the procurement is structured to accommodate potential multi-year, multi-department usage through the Master Agreement framework.