Portable traffic signal system

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases is issuing a Request for Bid (RFB) to establish a master agreement contract for portable traffic signal systems. The procurement seeks five complete portable traffic signal systems, each consisting of two tandem articulating tow trailers equipped with two signal heads per trailer (ten trailers total), ten motion sensors using Doppler microwave technology with radio communication capabilities (two per system), and five wireless remote modules for system control. Each system must feature hydraulic lift mechanisms, LED signal heads conforming to ITE and NEMA standards, battery operation capability for 30 days without charging, solar collection capability of 500 watts or more, wireless remote packages, and remote monitoring systems. All equipment must comply with the Manual on Uniform Traffic Control Devices (MUTCD) standards. The solicitation was issued April 1, 2026, with written questions due by April 9, 2026, and bids due electronically through the Kentucky Vendor Self Service (VSS) eProcurement system by April 23, 2026, at 1:30 PM Eastern Time. The tentative award date is April 30, 2026. The initial contract period runs from award through April 30, 2027, with four optional one-year renewal periods available. Award will be determined using a best-value ranking approach with 90 points allocated to the lowest conforming bid price and 10 points allocated to the shortest delivery time, with one percent per day penalties assessed for late delivery. All vendors must be registered in the VSS system prior to submission and must submit quotations on an F.O.B. Destination Freight Prepaid and Allowed basis.

This procurement is restricted to vendors demonstrating compliance with Federal Highway Administration funding requirements, including Buy America and Build America, Buy America (BABA) Act provisions regarding domestic manufacturing and material content. Vendors must submit a Non-Collusion Certification, Buy America/BABA Certificate of Compliance, product specifications and literature, and any required affidavits. All bidders must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance of $1,000,000 combined single limit if providing delivery services. Pricing must be firm for the first twelve months of the contract; thereafter, price increases require thirty days' notice and documented justification for industry-wide price changes, while price decreases must be reflected immediately. No specific incumbent vendor information or existing infrastructure integration requirements are identified in the solicitation. While no explicit award value range is provided, the procurement is federally funded through the Federal Highway Administration and applies initially only to the KYTC Division of Equipment, though the Commonwealth reserves the right to extend the contract to other state agencies and political subdivisions with vendor consent.