Portable Toilet Services in Placer County

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB #03A3950) for portable toilet services in Placer County, seeking a contractor to provide comprehensive restroom rental and maintenance services. The procurement requires the rental, delivery, setup, maintenance, pumping, and disposal of six portable restrooms with sinks, to be located at two specific sites: three units at the Westbound Blue Canyon Truck Brake Check Area and three units at Gold Run Sand House/Colfax Yard. Contractors must possess a current and valid California Motor Carrier Permit and provide all necessary labor, materials, tools, equipment, vehicles, and incidentals to perform the services. The contract term spans from July 1, 2025, through April 30, 2028, with weekly maintenance requirements and an on-call servicing protocol mandating a 48-hour response time. Bids are due by February 25, 2025, at 2:00 p.m., with bid opening scheduled for 2:30 p.m. the same day, and bidders must comply with specific insurance requirements including Commercial General Liability ($1M per occurrence/$2M aggregate), Automobile Liability ($1M), Workers' Compensation, and Pollution Liability ($1M per incident/$2M aggregate).

The solicitation includes a 25% Small Business (SB) participation goal and offers a Disabled Veteran Business Enterprise (DVBE) incentive program that provides up to a 5% preference for 100% DVBE participation, though DVBE participation is not mandatory. While no specific incumbent vendors are mentioned, the procurement appears designed to encourage participation from small and veteran-owned businesses. The bid pricing must comprehensively cover all associated costs, including labor, materials, disposal fees, and incidentals necessary to perform the required services. Potential bidders should note the accessibility provisions, with the solicitation offering alternative document formats upon request through http://bit.ly/dpac-ada or by calling (916) 654-2852. Although a specific contract value is not explicitly stated, the comprehensive service requirements and multi-year contract duration suggest a significant procurement opportunity for qualified portable restroom service providers capable of meeting Caltrans' stringent operational and administrative requirements.