Portable Toilet Services - IFB 25C830003

The California Department of Highway Patrol (CHP) has issued Invitation for Bid (IFB) #25C830003 for portable chemical toilet rental and maintenance services at the Cache Creek Platform Scales facility located on westbound State Highway 58 west of Mojave. The procurement specifically requires two ADA-compliant portable chemical toilets with service provided three times per week, including comprehensive maintenance such as chemical replenishment, cleaning, and waste disposal. Bidders must meet specific qualification requirements, including possession of a local business license, county environmental health permit, disposal site discharge permit, and motor carrier permit if applicable. Key procurement dates include a question submission deadline of January 5, 2026, at 9:00 A.M., and a bid due date of January 13, 2026, at 12:00 P.M., with bid opening at 12:15 P.M. the same day. The CHP intends to award a single agreement to the lowest responsive and responsible bidder, with an anticipated contract start date of April 1, 2026, and a three-year term through March 30, 2029.

The solicitation includes several provisions for small and disadvantaged businesses, with opportunities for small/micro businesses, disabled veteran business enterprises (DVBE), and nonprofit veteran service agencies. While DVBE participation requirements are waived, incentives remain available for these business types. Bidders are required to perform at least 75 percent of the work themselves and may not subcontract more than 25 percent of the contract. Insurance requirements include commercial general liability insurance of at least $1,000,000 per occurrence, statutory workers' compensation coverage, and an employer's liability limit of $1,000,000. Bidders must submit a monthly rate for the two-toilet rental and maintenance service, multiplied by 36 months to determine the total bid amount. Although a specific budget is not explicitly stated, the contract is subject to budget availability and funding appropriation by the state legislature, with the CHP reserving the right to extend the agreement based on satisfactory performance and funding.