Portable Toilet Rental Services (Bid Discount)

The City of Tampa, Florida Parks & Recreation Department is soliciting bids for Portable Toilet Rental Services through Invitation to Bid (ITB) No. 26-P-00269 in Hillsborough County. The procurement seeks pricing for standard portable toilet units, wheelchair-accessible units, special events units, and refuse boxes, with estimated quantities including 1,000 daily-rate standard units, 50 weekly-rate standard units, 50 monthly-rate standard units, 5 daily-rate wheelchair-accessible units, 5 weekly-rate wheelchair-accessible units, 5 monthly-rate wheelchair-accessible units, and 400 refuse boxes. All portable toilet units must be in satisfactory and presentable condition, equipped with lockable doors and proper ventilation, supplied with hand sanitation dispensers and cleaning chemicals in compliance with Hillsborough County Ordinance 06-23, and cleaned inside and out with pumping performed twice weekly or more frequently as needed, with a monetary deduction of $100 per location for non-compliance. The awardee must respond to service requests within 24 hours, submit a service schedule to the City with service dates listed on invoices, and provide all pricing on an F.O.B. Tampa, Florida basis inclusive of shipping costs. Sealed bids must be submitted electronically through the OpenGov eProcurement Portal no later than 12:00 p.m. on Thursday, May 14, 2026. The award period shall be for one year from the effective date of award with options for two additional one-year renewal periods by mutual written agreement, plus unilateral extension options for up to three additional 30-day periods at the City's discretion. The City reserves the right to award by division or aggregate total, in whole or in part, to the lowest responsive and responsible bidder, and retains the right to cancel the award with 10 days' written notice with cause or 30 days' written notice without cause.

This procurement is designated as a sheltered market for Small Local Business Enterprises (SLBEs) only, restricting participation to certified small local businesses and providing a five percent bid discount for evaluation purposes, capped at a maximum of $10,000. The City of Tampa has established a certified SLBE Availability Contact List identifying a minimum of two qualified vendors: Elite Builders Group, Inc., located in Tampa, Florida, and The CAO Group, LLC, located in New Port Richey, Florida. The contract is classified as a construction-related service with a total estimated value of $14,000.00, and any SLBE subcontractors identified by the prime bidder must submit executed Letters of Intent (DMI-40 Forms) signed by both the prime bidder and the SLBE firm within ten workdays after the notice of intent to award is posted. Additionally, contractors must comply with the City's payment reporting requirements by submitting DMI-30 Forms documenting all payments made to subcontractors, consultants, and suppliers in accordance with Ordinance 2008-89, and any proposed information, media, and communication technology products or services must demonstrate conformance to WCAG 2.2 Level AA standards and Section 508 federal accessibility requirements.